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RPA Analysis: Is your process suitable for automation?

Process automation with RPA (Robotic Process Automation) can save significant time and costs. However, not every process is suitable for automation. On this page, we’ll show you the key criteria to help determine whether your process is a good candidate for RPA — both from a technical and performance perspective.

analýza RPA

Technical parameters for RPA analysis

  • Digital and structured inputs and outputs
     The process uses inputs and outputs in a structured, machine-readable format — e.g. invoices, orders, or other documents like .doc, .docx, .xlsx, or .pdf.
  • Rule-based logic without subjectivity
     The process follows fixed and repeatable rules and doesn’t require human judgment or complex decision-making.
  • Reliable and error-free input
     All input data is accurate, complete, and validated. Automation depends on reliable input to perform efficiently.

Performance criteria in RPA analysis

  • High manual effort
     The process involves many manual operations, multiple employees, or a high number of transactions.
  • Process stability and maturity
     Rules and systems rarely change, and the environment is stable (apps, platforms, interfaces, etc.).
  • Slow response times
     The process negatively affects customer or employee experience. Automation can speed it up significantly.
  • High error rate
     Frequent errors caused by manual handling or retyping of data.
  • Time consumption
     - Processing one case takes longer than 30 minutes
    - Training a new employee for the process takes considerable time
  • Nature of tasks
    The process includes transferring, verifying, and comparing data across digital systems, performing calculations, or generating reports — all based on clearly defined rules.
  • Documentation and standardization
    The process is well-documented with up-to-date SOPs, process maps, or step-by-step manuals, which helps simplify automation.

Is Your Process Suitable for RPA Automation?

1 Check technical inputs – are the data structured and accessible?

2. Assess complexity – is the process simple, repeatable, and rule-based?

3. Review performance indicators – how much time, people, and errors does it require?

4. Confirm the availability of documentation – it makes implementation easier.

Let us help you evaluate your process for RPA Automation

Get a free, no-obligation analysis from our experts. You'll receive specific recommendations and tailored next steps. If you're also dealing with complex administrative tasks and want to harness the potential of artificial intelligence and automation, reach out to us. We’ll be happy to discuss a solution tailored to your organization’s needs. You can use our contact form or write to us directly at lukas.reha@hyverr.com.


As part of our collaboration with Czech municipalities and regional authorities, we have already conducted an RPA analysis and subsequently automated more than 80 specific processes. If you're interested in what can be automated in public administration, we’ll be happy to send you the complete list of these 80 processes upon request. You’ll see exactly how RPA can be applied in practice.
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