Connecting RPA and AI

AI Orchestration in practice Invoice Automation with Large Language Models and RPA

AI Orchestration helps companies efficiently process massive volumes of unstructured data hidden in documents such as invoices, contracts, and emails. The key lies in combining Large Language Models (LLM) with Robotic Process Automation (RPA) — a powerful synergy that revolutionizes business operations.

This combination not only understands documents through advanced NLP techniques but also fully automates decision-making and streamlines workflows. Watch our video to see this process in real-life scenarios.

Core features in practice:
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Transforming unstructured documents into validated, structured data is done through several fully automated steps. Our AI-powered software robot follows this process:

Diagram orchestrace AI pro automatizaci faktur pomocí RPA a LLM

Digitization

The first step is converting incoming documents into machine-readable digital form. The robot automatically accesses the email, downloads the attachment (a scanned image or PDF), and uses Optical Character Recognition (OCR) to convert it into digital text — ready for analysis.

Classification

After digitization, artificial intelligence analyzes the document. Through keyword analysis, context understanding, and trained patterns, it automatically identifies the document type — in our example, it accurately classifies it as an invoice. This ensures proper downstream processing.

Extraction

In this crucial phase, AI performs intelligent data extractionIt precisely pulls all key data from the invoice: company ID, tax ID, document number, due dates, bank account details, and all financial amounts with their breakdowns.

Validation and Structured Data Entry

The extracted data is then validated — the system checks it against internal records or rules to confirm accuracy and logic. Once validated, the robot logs into the enterprise system (ERP, accounting software) and writes the structured data into the correct fields. The process is complete.

Key benefits of AI Orchestration

Implementing this solution brings both immediate and strategic value to your organization:

Faster processing times: Automation drastically reduces time spent on document workflows.
Fewer human errors: Eliminates manual data entry, improving accuracy and avoiding costly mistakes.
High precision in data extraction: Advanced LLM and NLP ensure success even with complex document formats.
Cost savings: Automating repetitive tasks frees up employees and cuts operational costs.
Nonstop operation: Robots can work 24/7, ensuring seamless and scalable processes.

Interested in a similar solution?

If you're struggling with complex administrative tasks and want to harness the potential of artificial intelligence and automation, contact us. We’ll gladly explore a tailored solution for your organization.

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