RPA Analysis: Is your process suitable for automation?

Process automation with RPA (Robotic Process Automation) can save significant time and costs. However, not every process is suitable for automation. On this page, we’ll show you the key criteria to help determine whether your process is a good candidate for RPA — both from a technical and performance perspective.

Technical parameters for RPA analysis

  • Digital and structured inputs and outputs
    The process uses inputs and outputs in a structured, machine-readable format — e.g. invoices, orders, or other documents like .doc, .docx, .xlsx, or .pdf.
  • Rule-based logic without subjectivity
    The process follows fixed and repeatable rules and doesn’t require human judgment or complex decision-making.
  • Reliable and error-free input
    All input data is accurate, complete, and validated. Automation depends on reliable input to perform efficiently.

Performance criteria in RPA analysis

  • High manual effort
    The process involves many manual operations, multiple employees, or a high number of transactions.
  • Process stability and maturity
    Rules and systems rarely change, and the environment is stable (apps, platforms, interfaces, etc.).
  • Slow response times
    The process negatively affects customer or employee experience. Automation can speed it up significantly.
  • High error rate
    Frequent errors caused by manual handling or retyping of data.
  • Time consumption
    - Processing one case takes longer than 30 minutes
    - Training a new employee for the process takes considerable time
  • Nature of tasks
    The process includes transferring, verifying, and comparing data across digital systems, performing calculations, or generating reports — all based on clearly defined rules.
  • Documentation and standardization
    The process is well-documented with up-to-date SOPs, process maps, or step-by-step manuals, which helps simplify automation.

Is Your Process Suitable for RPA Automation?

1 Check technical inputs – are the data structured and accessible?

2. Assess complexity – is the process simple, repeatable, and rule-based?

3. Review performance indicators – how much time, people, and errors does it require?

4. Confirm the availability of documentation – it makes implementation easier.

Let us help you evaluate your process for RPA Automation

Request a free, no-obligation RPA analysis by our experts. You'll receive clear recommendations and the next steps tailored to your needs. If you're also dealing with time-consuming admin tasks and want to leverage the potential of AI and automation, get in touch. We’ll be happy to discuss custom solutions for your organization, or email us directly at lukas.reha@hyverr.com.